Posts

meetingdesigntraining:

THE MEETINGS planning departments at universities have a constant flow of meetings and events on their agendas. Among other things, graduation ceremonies, open days for new students, alumni events, staff meetings and academic congresses. Anna Johansson, head of meetings and events at the Royal Institute of Technology (KTH) in Stockholm, decided to do something to make the purpose, quality and measuring of meetings at her institution more transparent. In 2011 she began training her work colleagues using the ROI Institute’s ROI Method.

“It was a new approach, but just as much a practical method. It felt like the curtains opened right in front of my eyes, and then there was no return.”

She explains that the ROI Method only takes up the confirmation of relevant and measurable goals, and the measurement of results. But transforming goals to good results by designing the experience of a meeting was a real challenge, but a challenge that has provided KTH with instruments that, as of yet, no other university in the world has.

To Anna Johansson’s great surprise she could not find a course in meeting design anywhere. So she designed one herself together with three people from the international meetings industry: Eric de Groot, co-author of the recently published and acclaimed book Into the Heart of Meetings, Event Design Consultant Ruud Janssen, and Doctor Elling Hamso from Event ROI Institute. The programme began with a three-day course, which leads to three months individual coaching of all the participants. On top of this they get a special masterclass course, the aim of which is to put them on a continuous learning curve. Three other universities were also invited to participate: The universities of Uppsala and Lund in Sweden, and the University of Aalto in Helsinki.

Tia Ericsson, conference director at Conference Uppsala, and Chair of Mötesakademin (Meetings Academy), an alliance of meetings managers or meetings planners at Swedish universities and colleges, comments on the first three-day course:

“It’s a basic introduction to becoming a meeting designer, not a toolbox full of types of meetings, techniques and the like. In actual fact, the course contains nothing more than what our lecturers contribute with. I have learnt to appreciate meeting design rather as an art form; fetching knowledge and mental notes from sources within myself. Therein existed innovative solutions that were required to achieve the specific goals of each individual meeting. I found the toolbox inside myself.”

Tia Ericsson says that no matter how good a toolbox is, it does not automatically make you a master builder. You have to learn the craft before you know how to use the tools you have received.

“Now that I’ve begun learning the craft of meeting design, I can search for tools to inspire me, and they’re not so difficult to find.”

The course programme practices what it preaches and is planned entirely using the ROI Method. First it analyses the demands and expectations of the participants, then it identifies over forty specific learning goals. The fulfilment of each of the goals forms thereafter the basis of the learning experiences that are part of the three-day course, the continued coaching period, and the concluding masterclass.

“It made me realise that the ROI Method and meeting design is an integrated collection of skills,” says Eric de Groot. “The ROI Method establishes goals and calculates results, but does not automatically make the meeting an effective learning experience. Likewise, meeting design becomes a strict collection of measurable goals with the result-measuring phase becoming an exercise without goals.”

In the ongoing coaching process, the Murally tool is used (www.mural.ly) to make it easier to collaborate online. The software is still in its beta version, but already works without any major bugs. Event Designer Ruud Janssen calls Murally a tool for visual people. Using it is like entering a room with whiteboards on all the walls. Each page is like a mural.

“For people who are used to using conventional online collaboration tools with document lists and discussion forums, working with graphics seamlessly linked to documents, videos, discussions and other resources is a new and refreshing experience,” he says.

Thus far, teachers and course participants are satisfied with the first prototype of the course programme. In order to measure the success of the course, participants have to agree or disagree with four statements. A scale of five indicates the knowledge level attained by each participant. At the start the average grade was 3.3 with 3.7 being achieved in the introductory course. The aim is now 4.0 after the coaching and masterclass period in December.

Source = Meetings International October 2013 – Radar see for the original article http://www.meetingsinternational.com/articles.php?id=239#.Uo_DmJFEfFF

image

image

Exciting new collaboration project in the making with Event ROI Institute, MindMeeting & TNOC. Looking forward to work on a bespoke course for Stakeholder Management + learning experience design.

Meeting Design by Ruud Janssen

Meeting Design THE POWER OF THE CROWD How do you use the wisdom of the crowds? Participants attend conferences to gain more knowledge, but as a group they also bring with them a wealth of experience and brainpower. Those who exploit the full potential of the interaction contribute immense added value to their conference. The time is ripe for this, argue four specialists in the field of conferences and crowdsourcing. Contributions by Eric De Groot, Mike van der Vijver, Erik Peekel and Ruud Janssen – Article by Allard Frederiks – contributing Editor Article extracted from Conference Holland – A publication by QM – Het Portaal Uitgevers 2013

Solution Room #EMEC12 #MPI Budapest Hungary from Ruud Janssen on Vimeo.

The Visual Shift™ | Solution Room Experiment – after a 2 ½ day conference a 90 minute attendee led session was conducted to enhance the reflection, learning, and change action to change behaviour at the event. With 150 participants with an average of 16 years of industry experience, this session contained the consulting power of 2147 years (!) of experience available to each and every attendee. 

With a visual lineup along an imaginary grid in the room the participants position was illustrated by being part of the visual image of where you stand. This is done before and after the attendee led discussion at their tables where all actively write on visual mindmaps on their tables. 

See the full photostream here: flickr.com/photos/tnoc/sets/72157625939645495/ 

Inspired on an earlier experiment at #EMEC11 in Dusseldorf based on an idea worth bringing to life by TNOC | Ruud Janssen (http://www.tnoc.ch

This video leader is the first installment of documentation of The Visual Shift™ | Solution Room – Experiment at #emec12.

Watch this space for the full Case Study, experience videos and interviews and additional Format Experiments by TNOC | The New Objective Collective and MindMeeting

Tell us about your experiences in participating in the Solution Room or other engageing formats in the comment box below, 

On behalf of the facilitators and co-creators, 

Mike van der Vijver – MindMeeting, Napels, Italy & Zeist, the Netherlands

Ruud Janssen, CMM – TNOC | The New Objective Collective,  Basel, Switzerland

Solution Room Dusseldorf MPI EMEC

The Visual Shift™ | Solution Room Experiment – after a 2 ½ day conference a 90 minute attendee led session was conducted to enhance the reflection, learning, and change action to change behaviour at the event. With 125 participants with an average of 12 years of industry experience, this session contained the consulting power of 1440 years (!) of experience available to each and every attendee. With a visual lineup along an imaginary grid in the room the participants position was illustrated by being part of the visual image of where you stand. This is done before and after the attendee led discussion at their tables where all actively write on visual mindmaps on their tables. Concept co-created by 8 speakers onsite including:

Linda Pereira – Portugal
Miranda Ioannou – Cyprus
Midori Connolly – USA
Robert Benninga – Belgium
Mike van der Vijver – Italy
Simon Bucknall – UK
Ruud Janssen – Switzerland
David Bancroft Turner -UK

& MPI (Elizabeth Luna & team)

See the full photostream here: http://www.flickr.com/photos/tnoc/sets/72157625939645495/

Inspired on an idea worth bringing to life by ©TNOC | Ruud Janssen (tnoc.ch) Search for the mindmap on tnoc.ch with the full experience and case study (including rich content video and case study)This video leader is the first installment of documentation of The Visual Shift™ | Solution Room – Experiment at #emec11.

Watch this space for the full Case Study, experience videos and interviews and additional Format Experiments by TNOC | The New Objective Collective

The Visual Shift™ | Solution Room Experiment – after a 2 ½ day conference a 90 minute attendee led session was conducted to enhance the reflection, learning, and change action to change behaviour at the event. With 125 participants with an average of 12 years of industry experience, this session contained the consulting power of 1440 years (!) of experience available to each and every attendee. With a visual lineup along an imaginary grid in the room the participants position was illustrated by being part of the visual image of where you stand. This is done before and after the attendee led discussion at their tables where all actively write on visual mindmaps on their tables. Concept co-created by 8 speakers onsite including:

Linda Pereira – Portugal
Miranda Ioannou – Cyprus
Midori Connolly – USA
Robert Benninga – Belgium
Mike van der Vijver – Italy
Simon Bucknall – UK
Ruud Janssen – Switzerland
David Bancroft Turner -UK

& MPI (Elizabeth Luna & team)

See the full photostream here: http://www.flickr.com/photos/tnoc/sets/72157625939645495/

Inspired on an idea worth bringing to life by ©TNOC | Ruud Janssen (tnoc.ch) Search for the mindmap on tnoc.ch with the full experience and case study (including rich content video and case study)This video leader is the first installment of documentation of The Visual Shift™ | Solution Room – Experiment at #emec11.

Watch this space for the full Case Study, experience videos and interviews and additional Format Experiments by TNOC | The New Objective Collective